Notes to Office 365, On Demand

Our Archiver for Notes product now also exports Notes Mail & Archives directly to Office 365, including On Demand.

This means that in a migration, Administrators might choose to migrate only recent Mail to Office 365 (e.g. the last 2 weeks, last 6 months etc), but also allow users to search and migrate any important older mail that they want to keep - employment contracts, legal information, personal mail, contact information etc. 

This makes all historical Notes Mail available to users, without needing to migrate TB of unnecessary data. And this functionality can be used for as long as required.

For any other requirements, the tool also archives Notes Mail and Applications to NSF, PDF, XML, HTML and PST.


1. Administrator Archiving to O365;

2. Users can then search and export any further mail they require, from their Mail or Archives;

If you'd like to try this, please just download the demo version, then request a license key.

And for more information, please visit our Archiving page.

A new approach to migrating away from Notes

If you're migrating away from IBM Notes, here's a new option;

Instead of migrating ALL your Notes Mail data, migrate only the last X years worth (using any tool you want, but hopefully ours), and leave one Domino Server running HTTP to allow users to search and export their older mail, WHEN and IF they need it.

This saves migration resources, as users only export the mail they actually require. Users can search their Notes Mail & Archives via Browser whenever they want, as many times as they want, and export search results to PST, PDF, HTML or EML. For example a user could choose to export all their mail to the HR department, from a specific person/company, with the word 'legal' in the subject etc.

It also acts as a safety net - exporting the last X years of email provides 80% of what's required, and this approach returns the remaining 20% without needing to export TB of unnecessary data.

Powerful search functionality makes it easy for users to find the data they want, and they can export as many times as required.

The following screenshots show data exporting using a Web Browser (the same export options also apply in the Notes Client search).


1. Search
Each user sees only their own Mail and Archives. The Administrator controls options, labels, logos, and can modify the UI using CSS.

2. Export
From the results page, users select results to export, and the required format. The Administrator can show/hide each export format.

3. Status
A status of the export is shown in real time.

4. Fixes
If document fixes are required (e.g. to fix invalid email addresses), these are performed automatically.

5. Complete
Then the fixes re-exported.

6. Download
To finish, users simply download the exported files.

For more information, demos and downloads, please visit the FT Search Manager Migration Page.

Saving Notes Search results to PDF

At the start of this year, we added PDF support to our FT Search Manager product.

This allows Notes search results to be saved directly as PDFs, either after a Discovery/Compliance search, or after normal Mail & Archive searching.

For example, let's say you have a legal requirement to provide copies of all email sent between your environment and 123.com during 2015.

1. Specified power users can run a Discovery/Compliance search across all mail files and archives in the environment, select the desired results, and export them to PDF.

2. Individual users can perform their own searches in response to an information-gathering request, select the relevant email, and export it to PDF.

Metadata is captured, the PDF format is easily controlled via stylesheets, and Administrators manage options for naming PDFs, export locations etc.

The same functionality applies to our Archiver for Notes product, which can now export Notes data directly to PDF (as well as NSF, XML, HTML, PST etc). So in the above example, Administrators could also create archiving criteria with an @formula and archive all matching emails to PDF, leaving the source data untouched.

For more information, demos & downloads, please visit the FT Search Manager page.