Monday, 10 October 2016

Notes to Office 365, On Demand

Our Archiver for Notes product now also exports Notes Mail & Archives directly to Office 365, including On Demand.

This means that in a migration, Administrators might choose to migrate only recent Mail to Office 365 (e.g. the last 2 weeks, last 6 months etc), but also allow users to search and migrate any important older mail that they want to keep - employment contracts, legal information, personal mail, contact information etc. 

This makes all historical Notes Mail available to users, without needing to migrate TB of unnecessary data. And this functionality can be used for as long as required.

For any other requirements, the tool also archives Notes Mail and Applications to NSF, PDF, XML, HTML and PST.


1. Administrator Archiving to O365;


2. Users can then search and export any further mail they require, from their Mail or Archives;


If you'd like to try this, please just download the demo version, then request a license key.

And for more information, please visit our Archiving page.


Tuesday, 19 April 2016

A new approach to migrating away from Notes

If you're migrating away from IBM Notes, here's a new option;

Instead of migrating ALL your Notes Mail data, migrate only the last X years worth (using any tool you want, but hopefully ours), and leave one Domino Server running HTTP to allow users to search and export their older mail, WHEN and IF they need it.

This saves migration resources, as users only export the mail they actually require. Users can search their Notes Mail & Archives via Browser whenever they want, as many times as they want, and export search results to PST, PDF, HTML or EML. For example a user could choose to export all their mail to the HR department, from a specific person/company, with the word 'legal' in the subject etc.

It also acts as a safety net - exporting the last X years of email provides 80% of what's required, and this approach returns the remaining 20% without needing to export TB of unnecessary data.

Powerful search functionality makes it easy for users to find the data they want, and they can export as many times as required.

The following screenshots show data exporting using a Web Browser (the same export options also apply in the Notes Client search).


1. Search
Each user sees only their own Mail and Archives. The Administrator controls options, labels, logos, and can modify the UI using CSS.


2. Export

From the results page, users select results to export, and the required format. The Administrator can show/hide each export format.


3. Status

A status of the export is shown in real time.


4. Fixes

If document fixes are required (e.g. to fix invalid email addresses), these are performed automatically.


5. Complete

Then the fixes re-exported.


6. Download

To finish, users simply download the exported files.


For more information, demos and downloads, please visit the FT Search Manager Migration Page.


Monday, 22 February 2016

Saving Notes Search results to PDF

At the start of this year, we added PDF support to our FT Search Manager product.

This allows Notes search results to be saved directly as PDFs, either after a Discovery/Compliance search, or after normal Mail & Archive searching.

For example, let's say you have a legal requirement to provide copies of all email sent between your environment and 123.com during 2015.

1. Specified power users can run a Discovery/Compliance search across all mail files and archives in the environment, select the desired results, and export them to PDF.

2. Individual users can perform their own searches in response to an information-gathering request, select the relevant email, and export it to PDF.






Metadata is captured, the PDF format is easily controlled via stylesheets, and Administrators manage options for naming PDFs, export locations etc.

The same functionality applies to our Archiver for Notes product, which can now export Notes data directly to PDF (as well as NSF, XML, HTML, PST etc). So in the above example, Administrators could also create archiving criteria with an @formula and archive all matching emails to PDF, leaving the source data untouched.


For more information, demos & downloads, please visit the FT Search Manager page.

Thursday, 1 October 2015

IONET Archiver v4 - Improving your Native Notes Archiving

IONET Software are pleased to announce v4 of our Archiver for Notes product, which now includes support for native Notes archiving, even when it's already in use.

This means that for a big reduction on our normal pricing, you can use our archiving toolset with native Notes archiving.

Why would you want to do that? To make more efficient use of IT resources, find out what's happening in your environment, and - more importantly - save your users time.


What you get from Native Notes Archiving;
  • Fast, large-scale moving of data.
  • Easy management via Archiving Policies.
  • Support by IBM.

But what you DON'T get is decent tools to use that archived data, or even tools to tell you what's actually being archived. This means users spend a lot of time trying to find and use their archived data, and that can be improved.


What you can add with the IONET Native Archiving Toolkit;
(click images for a larger version)

   Simultaneous Searching across ALL Mail & Archive Databases via Notes, iNotes (including Mobile) or Browser. This makes it easy for users to find and use their data, regardless of its location.
    Discovery Search across all Mail & Archives, for Admins, Power Users, Legal Departments etc.
   The ability to natively archive Mail-In Databases.
   User Functionality like 'Archive Selected Documents', 'Restore Documents', and 'Open Archives'.
   Reporting and Charting of Archiving performance, e.g. Volume of data archived, Number of Docs archived, Production vs Archive Size Ratios etc.
   Tools to migrate local User Archives.
   Administration Tools such as ACL Synchronisation, limiting access to Archives, Archive Database naming, Archive Database moving etc.


What you miss out on by not using our full Archiving Solution;
  • Up to 10 Archiving Criteria, including folders, dates, document size, and @formulas.
  • Intelligent Quotas, e.g. gradually reducing databases sizes to the defined limit.
  • The ability to export data to different formats, e.g. HTML, XML and PST.
  • The use of Archive Stubs, to refer Notes and iNotes Clients to the archived document.
  • Two-stage archiving, e.g. archiving from archives.
  • Archive Housekeeping, such as automatic archive creation, rotation and expiry.
  • Archive Timing functions, so you don't over-run your archiving window.
  • The ability to archive duplicated mail documents.
  • The ability to compress attachments during archiving.
  • The ability to archive different documents to different databases, e.g. all documents in 'ACME' folders into the 'ACME Project' archive.
  • The ability to archive custom applications.
  • Flexibility options, e.g. protect certain documents, synchronise documents (such as lookup documents), set fields on documents during archiving, run custom agents before/after archiving and restoring, or before/after creating archives etc.

Key Features;
  • Allows Users to easily find and use natively archived data, via Notes or iNotes, saving them time.
  • Allows Administrators to manage the archiving environment, performing common tasks and migrating local archives.
  • Gives Management visibility to archiving effectiveness via Reporting.
  • Allows native archiving of Mail-In Databases.
  • Adds Discovery Search functionality to your Mail & Archive environment.
  • Builds on Native Archiving functionality.
  • Blends seamlessly into your Notes/Domino environment.


To find out more, please visit our Native Archiving Toolkit Page.

Monday, 22 June 2015

Exporting Notes Mail, Applications & Quickr to XML

Earlier this month, our Archiver for Notes product was extended to export Notes Mail, Applications and Quickr to HTML, in addition to exporting Notes Mail to Internet Formats and PST, and normal NSF archiving.

Exporting to HTML occurs via archiving to DXL, then transforming that DXL to HTML via XSLT Stylesheets. This allows storage of Notes data as static, non-proprietary HTML.

This process now
extends further to transform DXL to XML, ready for use in other products. Example XSLT Stylesheets to do this are stored as Pages, and you can modify these or add your own.

This means you can export some parts of your Notes environment (e.g. Mail) to common internet formats or PST, other elements (e.g. old applications, IBM Quickr) to HTML, and  specific newer elements (e.g. application data less than 5 years old) to XML for migration to other platforms.


The process is;

1. Select your target data, export method and stylesheet.


2. Stylesheets are stored as Pages in the Archiver Config database, so you can use these, customise them, or add your own.




3. Notes data is then exported to the target XML.


You can choose to leave the Notes data intact after exporting, meaning you can run the process as many times as you want.

For more information or a free, no-obligation trial version, please see the IONET Archiver for Notes.

Monday, 8 June 2015

Archiving from Notes to HTML

Since March, it's been possible to use our Notes Archiving tool to archive Notes Mail to Internet Formats and PST, as well as perform normal Notes (to NSF) archiving.

We've now added the ability to archive Notes Mail and Applications to HTML and DXL/XML as well.

This allows Administrators to easily target specific Notes data, then process it based on their requirements, e.g. archiving to Notes itself, storing it in a non-proprietary format like HTML or XML, or migrating it for use with another application.


For example, to migrate to Outlook;

1. Your first archive criteria might first remove all mail with the phrase '[SPAM]' in the Subject.
2. Your second criteria might then archive all historical mail over 5 years old, and without the phrase '[HR]' in the Subject, to read-only HTML.
3. Your third criteria might then archive all mail 1-4 years old to PSTs named "Username" Notes Mail 2011 - 2014.
4. Your fourth criteria might archive all mail less than 1 year old to PSTs named "Username" Notes Mail 2015.

OR;

1. Archive all mail over 1 month old to PSTs named "Username" Notes Mail, leaving the original mail intact. This can be done over time without users even being aware of it, in order to migrate the majority of user data (as mail doesn't tend to change too much after the first month).
2. At a designated cutover date, archive any changes plus the remaining data, resulting in all Notes Mail being available in PSTs.

OR you could;

1. Select custom Notes applications and archive all data over 6 years old to HTML.
2. Archive all remaining data to DXL/XML, transform it via XSLT, and use it in another application.



There are multiple customisation options, and you can modify our stylesheets to suit your own processing requirements.


1. Select Archive Criteria (or you can just archive the entire database).


2. Exported Mail Results in HTML.

3. Exported Application Results in HTML.


4. Exported Mail Results in PST.


For more information or a free, no-obligation trial version, please see the IONET Archiver for Notes.

Monday, 27 April 2015

New Result Options in the FT Search Manager

For many years now, the FT Search Manager has been presenting search results in table format, like a Notes View;





This is useful because it allows additional functionality like re-sorting results by column, then 'Jumping To' results starting with a specific string;




It also allows re-searching by Facet, as show here with a Date facet;



However some users rightly complained that they found the spacing on large screens difficult to navigate, and when we looked at common web search engines, they had a point. Those search engines all truncate result widths at 100 characters or less.


Therefore we've allowed users to (optionally) select a different result format. Like all the other options, Administrators can default it to their preference then prevent it being changed, or let users decide.

This then displays results truncated in a 'list' format, with the UI being customisable as usual;

Re-sorting results by column and facet-based searching is no longer possible, but you can still perform other functions, like selecting & processing results (and you can define your own processing options also);

For more information, demos & downloads, please visit the FT Search Manager page.